Payroll Administrator
Description
Job summary

Reporting to the CFO, this position will be responsible for overseeing and processing all aspects of payroll and benefits administration for approximately 175 employees. The Payroll Administrator will ensure that the payroll process runs smoothly and without errors by applying fundamental accounting practices and utilizing his/her extensive knowledge of payroll systems, comprehensive tax knowledge, and payroll best practices.

The incumbent will work closely and harmoniously together with the Finance and HR functions, and communicate and explain payroll matters to staff in an effective and professional manner.

Primary Responsibilities

  • Oversees and processes the monthly and semi-monthly payroll;

  • Expert in Canadian payroll and knowledge of all corresponding laws and regulations;

  • Acts as subject matter expert for the Finance team on payroll policies/procedures and taxation regulations;

  • Provides information and assistance to staff with regards to payroll and tax inquiries;

  • Communicates and liaises with Human Resources team to coordinate salaries, wages, benefits, and applicable deductions;

  • Enters and maintains data for all employees in a payroll system for the computation of wages including but not limited to updating New Hires/Terminations, entering of updated pay rates, and changes in labor status;

  • Reviews audit reports pre and post-processing to ensure any errors are identified and corrected and responds to rate and audit requests;

  • Reviews, reconciles and prepares periodic reports of earnings, taxes, and deductions for federal and provincial purposes;

  • Analyses and audits records for federal and provincial compliance and prepares reports as necessary to relevant stakeholders;

  • Oversees the creation and posting of all general ledger entries necessary to record all payroll information on a timely basis;

  • Creates and posts all payroll accrual entries to the general ledger monthly;

  • Reconciles all payroll and benefit related general ledger accounts monthly and resolves all differences and discrepancies;

  • Ensures the payroll system correctly calculates and tracks accruals for paid vacation time;

  • Ensures the correct calculation of overtime for non-exempt staff, according to provincial requirements;

  • Reconciles periodic payroll tax reports to payroll data as to completeness and accuracy;

  • Leads any payroll system software implementations and upgrades;

  • Participates in developing and implementing new and/or revised policies/procedures to ensure efficient processing of the payroll and ongoing compliance with legislative mandates and statutes; and

  • Perform other duties as required.


Skills and Qualifications

  • A proven ability to multi-task, focus, problem solve, remain impartial and effectively and efficiently work without supervision

  • Diploma in accounting, business administration or related field, Bachelor's Degree an asset

  • 5 – 7 years' experience with payroll

  • Comprehensive knowledge of payroll systems, principles, practices, conventions and procedures including but not limited to federal and provincial regulations

  • Excellent written and verbal communication skills

  • Customer-focused attitude

  • Experience with transitioning payroll platforms a definite asset

  • Demonstrated ability to protect and maintain confidential and sensitive information

  • Work effectively in a fast-paced, and detail-oriented environment

  • Excellent attention to detail and strong organizational skills

  • Ability to meet deadlines with a sense of urgency

  • Ability to work well under pressure and time constraints

  • Highly motivated, proactive and enthusiastic team player

  • Strong sense of professionalism and work ethic

  • Proficiency in Microsoft Office applications (Word, Outlook, PowerPoint, Excel)

  • Experience with Reynolds and Reynolds an asset

  • Certified Payroll Professional (CPP) designation, an asset

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